ICOMOS Ireland • Board Meeting July 2026

Treasurer’s Report
Year Ended 31 December 2025

Prepared by David Hughes, Treasurer — bank-verified + Stripe CSV analysis — Updated 20 July 2026

€64,875 Total income incl. EPWG €720 · vs €39,467 in 2024
€55,332 Total expenditure incl. two Annual Maura Shaffrey Memorial Lectures (AMSML)
€7,709 Operating surplus before depreciation
€51,479 Closing bank balance 31 Dec 2025
✓ Bank verified · Stripe CSV analysed · Draft audited accounts received 16 Jul 2026

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Context

The 2025 story

2025 was an exceptional year for ICOMOS Ireland — higher income, higher activity, and two significant events that make the numbers look different from any previous year. Here is what happened.

🏛
Two AMSML events in one year

The 2024 Annual Maura Shaffrey Memorial Lecture was deferred to January 2025 to accommodate Philippe Villeneuve, the architect who restored Notre-Dame Cathedral. This required a larger venue and simultaneous translation. The regular 2025 AMSML then followed in November. Two events, one year — this will not recur.

€24,115

Combined cost of both events (vs €0 in 2024)

🏠
ICLAFI General Assembly — Dublin host

ICOMOS Ireland provided its banking and Stripe payment infrastructure free of charge to host the ICLAFI General Assembly in September 2025. Hotel rooms were fronted by ICOMOS in advance of delegate payments, creating cash-flow pressure in Q3/Q4. All amounts were recovered by year-end. Net impact on ICOMOS: nil.

Net zero

Passthrough — excluded from P&L

🏠
Department of Housing grants

ICOMOS received two distinct grants from the Department of Housing this year: the annual programme grant of €44,500 (December) and a specific reimbursement of €7,879 for the ICLAFI conference costs, also from the Department. Combined grants income of €52,379 from DoH.

€52,379

DoH grants (up from €31,000 in 2024)

🏭
French Embassy grant & EPWG event

ICOMOS received a €1,000 grant from the French Embassy on 14 May 2025, now confirmed in the amended trial balance. Separately, the Emerging Professionals Working Group (EPWG) held an event in October 2025, collecting €720 in registrations via Eventbrite — a distinct income stream now correctly separated from ICLAFI.

€1,720

French Embassy €1,000 + EPWG €720

Income breakdown — 2025
DoH annual grant
€44,500
DoH ICLAFI reimbursement
€7,879
Memberships
€10,776
French Embassy grant
€1,000
EPWG Eventbrite
€720
Expenditure breakdown — 2025
AMSML (two events)
€24,115
Admin (Niamh + expenses)
€8,074
ICLAFI conference costs
€7,879
Travel / intl engagement
€7,579
ICOMOS membership
€3,552
Audit & other
€4,133
Income & expenditure at a glance — proportional donut charts
INCOME €64,875 2025 DoH annual grant€44,500 · 69% Memberships€10,776 · 17% DoH ICLAFI reimb.€7,879 · 12% French Embassy€1,000 · 2% EPWG Events€720 · 1% NET SURPLUS €2,974 after depreciation EXPENDITURE €61,901 2025 AMSML (two events)€23,298 · 38% Intl engagement€13,170 · 21% Admin services€10,161 · 16% General expenses€7,896 · 13% ICOMOS membership€3,552 · 6% Audit€3,075 · 5% Depreciation€639 · 1% Bank charges€110 · 0% ICOMOS Ireland 2025 — Income & Expenditure at a glance Donut area proportional to total · Draft audited accounts 16 Jul 2026

Financial statements

Accounts — three-column view

Three sources side by side: the accountants’ draft trial balance, the Treasurer’s own records, and the bank-verified figures from the six PDF bank statements. The bank column is the ground truth.

Accountants (Xero trial balance) Treasurer’s records (Google Sheet) Bank-verified (6 PDF statements, €0.00 difference)
Year ended 31 December 2025 Accountants Treasurer Bank-verified
Income
Subscriptions / memberships €10,776 €8,692 €10,776 ✓
Accountants reduced subscriptions by €120 (Stripe timing write-off), resolving the reconciliation gap. Bank-verified total now aligns.
Events income — EPWGnew line €720 — €720 ✓
EPWG (Emerging Professionals Working Group) event registrations via Eventbrite, Oct 2025. Now correctly separated from ICLAFI and shown as its own income line.
DoH annual programme grant €44,500 €44,500 €44,500 ✓
DoH ICLAFI reimbursement €7,879 €7,879 €7,879 ✓
French Embassy grant €1,000 — €1,000 ✓
Confirmed in bank 14 May 2025. Now included in draft audited accounts. Not captured in Treasurer’s Google Sheet.
Total income €64,875 €61,072 €64,875 ✓
Overhead expenses
Admin services (Niamh Concannon + expenses) €10,161 €9,564 €8,074
Bank confirms €8,074 (Niamh €7,661 + DH expenses €413). Accountants’ figure includes ICLAFI-related adjustment of €183 posted through contra account 381.01.
AMSML Jan 2025 — deferred 2024 event — * €11,850 €11,850
AMSML Nov 2025 — Annual Maura Shaffrey Memorial Lecture — * €7,676 €12,266
Total AMSML — two events in 2025✓ corrected €23,298 * €19,526 €24,115
* Accountants show €19,526 under code 351 (Attendance at international meetings) + €3,772 under code 351.03 (Annual Lecture) = €23,298 combined. Bank confirms €24,115 across 11 payees. Note: 2025 had two AMSML events due to the deferred 2024 Philippe Villeneuve lecture — this will not recur.
International engagement / travel €13,170 €13,170 €13,170
Includes Angela Rolfe €2,897 (Nepal — NATCOM/ADCOM/Scientific Council Oct 2025) correctly coded as travel. Teresa Patricio speaker costs (€1,046) remain in this code pending reclassification to AMSML.
ICLAFI conference costsDoH-funded, net zero — — €7,879
Posted through contra account 381.01 in final accounts. Mona O’Rourke hotel advance (€9,860) offset against delegate Stripe income (€9,860, confirmed by Stripe CSV). DoH grant (€7,879) covers organisational costs. Net impact: nil.
ICOMOS international membership €3,552 €3,552 €3,552 ✓
Auditors remuneration €3,075 €3,075 €3,086 ✓
Bank charges €110 €122 €99
General expenses⚠ see note €7,896 €3,283 €748
Accountants posted net ICLAFI balance through account 381.01 (general expenses sub-account). This has increased general expenses significantly vs prior versions. The contra account shows debits and credits netting to zero for the ICLAFI passthrough — the residual requires one further clarification with MBT before finalisation.
Depreciation (non-cash journal) €639 €639 —
Total overhead expenses €61,901 €53,980 €55,332
Operating surplus / (deficit) €2,974 €7,092 €7,709
Accountants’ surplus is on an accruals basis (includes depreciation €639, accruals). Bank cash movement Jan–Dec 2025 = €3,612. Both figures confirm ICOMOS in healthy financial position.
Cash position
Opening balance — 1 Jan 2025 €48,981 ¶ €48,981 ¶ €47,867
¶ Accountants use 2024 net assets figure (cash + fixed assets − accruals). Bank cash-only opening = €47,867. Difference (€1,114) = net fixed assets less accruals brought forward.
Net movement for year €2,974 €1,428 €3,612
Closing balance — 31 Dec 2025 €51,955 ** €50,409 €51,479 ✓
** Accountants show net assets €51,955 (cash €51,603 + fixed assets €2,852 − accruals €2,500). Bank cash = €51,479 (account 1) + €123 (account 2) = €51,602. Immaterial rounding difference of €1.

Flags marked Q1 refer to queries raised with the accountants. Responses pending.

Schedule 1

ICLAFI General Assembly — passthrough

ICOMOS Ireland provided its banking and Stripe payment infrastructure free of charge to facilitate the ICLAFI General Assembly in Dublin, September 2025. This is a passthrough arrangement — all income and expenditure below relates to ICLAFI and does not form part of ICOMOS Ireland’s own profit and loss. Net impact on ICOMOS: nil.

How it worked

Delegates registered and paid via a Stripe portal set up by ICOMOS. Hotel rooms and venues were booked and paid by ICOMOS in advance, before delegate payments arrived. This created significant cash-flow pressure in Q3 2025 when the account balance was low. The Department of Housing separately reimbursed the organisational costs in December.

Why it matters for the accounts

The €11,783 in delegate Stripe income is not ICOMOS income — it belongs to ICLAFI and was offset against the hotel and venue costs ICOMOS fronted. Including it as income (and the associated costs as expenditure) would artificially inflate both sides of the P&L by €11,783 for no net effect. It is therefore shown as a separate schedule below.

ICLAFI 2025 — full account
Receipts
Delegate registrations via Stripe (15 payments, Stripe CSV confirmed)€9,860
DoH ICLAFI reimbursement grant (Dec 2025)€7,879
Total receipts€17,739
Payments
Hotel advance / Mona O’Rourke outlays (Aug 2025)(€9,860)
Artane Audio / Pierce Regan — AV support(€2,839)
Kitchenetta catering(€2,010)
RSAI venue + Dublin Civic Trust(€600)
Satin Drive Ltd(€500)
Stripe processing fees(€202)
Miscellaneous (Henrietta St, other)(€267)
Total payments(€16,278)
Net position at 31 December 2025Nil — settled in full

Note: Kitchenetta invoice balance (€244) to be confirmed with supplier.

Context and disclosure

Notes to the accounts

1Why AMSML costs are approximately six times higher than any previous year
2025 is unique in having two Annual Maura Shaffrey Memorial Lectures. The 2024 lecture was deferred to January 2025 to accommodate Philippe Villeneuve, the architect responsible for the restoration of Notre-Dame Cathedral following the 2019 fire — a significant international speaker who required a larger venue and simultaneous translation facilities (combined cost approx. €11,850). The regular 2025 AMSML followed in November at a cost of approx. €12,266. Combined AMSML expenditure for the year is €24,115. This will not recur: from 2026 there will be one AMSML per year as usual.
2Queries raised with the accountants (July 2026)
The Treasurer has identified seven points for clarification with the accountants before audit sign-off, including: the source of €1,234 in subscriptions income not traceable to bank statements; the missing French Embassy grant of €1,000; a significant apparent misclassification of AMSML costs into Admin services (codes 325/351); and unexplained general expenses of €6,268 (code 381). A formal letter has been issued requesting nominal ledger listings for all affected codes. Responses are awaited.
3French Embassy grant — €1,000
A grant of €1,000 was received from the French Embassy on 14 May 2025. This is confirmed in the Bank of Ireland statements but does not appear in the draft trial balance. The accountants have been asked to include this in the audited income under code 071 or a new sub-code.
4Opening balance — net assets vs cash at bank
The accountants use €48,981 as the opening balance, which is the 2024 net assets figure (cash + fixed assets − accruals). The actual bank cash balance on 1 January 2025 was €47,867. The difference of €1,114 represents net fixed assets less accruals carried forward. For a cash flow statement, the bank figure is the appropriate basis. This distinction will be clarified in the audited accounts.
5Fixed assets and depreciation
Fixtures, fittings and equipment are carried at cost (€5,110) less accumulated depreciation of €2,258, giving a net book value of €2,852 at 31 December 2025. Annual depreciation of €639 is a non-cash accounting entry and does not appear in the bank statements. The assets relate to IT and office equipment purchased in prior years.
6Accruals — €2,500
A provision of €2,500 is carried on the balance sheet, unchanged from 2024. The Treasurer has asked the accountants to confirm what this relates to and whether it remains valid at 31 December 2025. Pending their response.